Create calendars

When you're ready to add events to the calendars that you want to publish to your website, you can rename and set up the default calendar and create as many new calendars or sub-calendars as you need. (See also: Using sub-calendars.)

Note When you complete the 25Live Startup Wizard, the 25Live editing environment automatically opens to your new default calendar. The calendar name reflects the name you used when you signed up for your account.

In this topic

• To rename and set up the default calendar
• To create and set up a new calendar (or sub-calendar)
• To create multiple calendars all at once

Tips

• You can change an existing calendar's settings at any time by clicking Calendar Settings above the calendar, or by clicking the down arrow to the right of the calendar name, and then clicking Calendar Settings from there:

  

  Calendar context menu

• Depending upon the options enabled for your account, you might see sections in the Calendar Settings form that are not described here. For example, if you're using paid registration, you see a Paid Event Registration section where you can select the calendar's payment gateway.

  I'd like to know more about paid registration.

To rename and set up the default calendar

1. Click Calendar Settings above the default calendar.
2. In the Calendar Settings form, for Calendar name, replace the default name with a more appropriate one.

   Tip You can keep your calendar names shorter by leaving off the unnecessary word calendar. For example, you might name a calendar Community Events rather than Community Events Calendar.

3. For help with Calendar Name, Event Templates, Relationship to Other Calendars, Display Options, and Usage Information settings, click the blue buttons () and Learn more... links in the form.
4. In the Default Event Settings section, you have the opportunity to set default behaviors that will save time for event creators.

   Default registration form This option is relevant only when some or all events you add to the calendar will require registration. To learn more, click the blue button ().

   I'd like to know more about event registration.

   Default all day If most of the events on this calendar will be all-day events, select Yes. That will save event creators from having to select the all-day option with almost every event they create. Otherwise, leave No selected.

   Default registration email replies This option controls whether replies to event registration emails (invitations, confirmations, change notifications, etc.) are forwarded to event organizers and/or to the calendar owner.

   Important You can control where other CollegeNET generated email replies are sent in publish settings. See Why and how to prevent calendar and event email replies.

5. When you're finished setting up the calendar, click OK.

To create and set up a new calendar (or sub-calendar)

1. In the Tasks list to the left of the open calendar, click Create Calendar.

   

2. In the Create a New Calendar form, for Calendar name, type a name for the calendar.

   Tip You can keep your calendar names shorter by leaving off the unnecessary word calendar. For example, you might name a calendar Community Events rather than Community Events Calendar.

3. For help with Calendar Name, Event Templates, Relationship to Other Calendars, and Display Options settings, click the blue buttons () and Learn more... links in the form.
4. If you see a Mix In to Publications section, it means that you have published one or more of the calendars in your account. Those published calendars (publications) are listed here.

   If you want events you add to this new calendar to appear on one or more of the published calendars, select the calendar name(s).

   What does it mean to mix a calendar into a publication?

5. In the Default Event Settings section, you have the opportunity to set default behaviors that will save time for event creators.

   Default registration form This option is relevant only when some or all events you add to the calendar will require registration. To learn more, click the blue button ().

   I'd like to know more about event registration.

   Default all day If most of the events on this calendar will be all-day events, select Yes. That will save event creators from having to select the all-day option with almost every event they create. Otherwise, leave No selected.

   Default registration email replies This option controls whether replies to event registration emails (invitations, confirmations, change notifications, etc.) are forwarded to event organizers and/or to the calendar owner.

   Important You can control where other CollegeNET generated email replies are sent in publish settings. See Why and how to prevent calendar and event email replies.

6. When you're finished setting up the calendar, click OK.

   The calendar you just created becomes the active calendar, ready for you to add events.

To create multiple calendars all at once

You can create multiple calendars all at once using the 25Live import events feature. For more information, go to Import events.

1. Required: Create a top-level calendar in 25Live, under which all of the new calendars will be created automatically. For more information, see To create and set up a new calendar (or sub-calendar).
2. Set up your import spreadsheet per the instructions in How to import events.
3. Follow the steps in the section To import event information, but in this case, add a "Calendar" column in the import spreadsheet.
4. For each of the event rows in the import spreadsheet, in the "Calendar" column, enter the name of the calendar (that you want to create) into which the corresponding event should be added.
5. For step 4 in To import event information, on the Import Events page, select A new subcalendar under, and then select the name of the calendar you created in the first step.
6. During the import mapping, make sure you map "Calendar" to "Calendar" such as here:

   

   After you complete the steps on the Import Events page, 25Live will automatically create the calendars listed in the "Calendar" column, and then add each event to its associated calendar.